🏉 Aldwinians RUFC Function Room Booking Policy

Thank you for considering Aldwinians RUFC for your upcoming event. To help ensure a smooth booking process and a successful occasion, please take a moment to review our booking policy:

📅 Booking Confirmation

  • Your booking is provisional until we receive a deposit.

  • The deposit must be paid within 7 days of your request to confirm and secure your date.

💷 Deposit Payment

  • A non-refundable deposit of £100 is required to confirm your booking.

  • This deposit will be deducted from the total booking fee.

  • Payment details will be provided upon request.

🔒 Booking Reservation

  • The date of your event is only reserved once the deposit is received.

  • Until then, your date may still be available to others.

💰 Refundable Deposit

  • A refundable deposit may be returned after your event, provided the function room is left in good condition.

  • "Good condition" means the room is clean and free from damage beyond normal wear and tear.

  • Any damage or extra cleaning required may result in a deduction from your deposit.

❌ Cancellation Policy

  • If you cancel your event, the £100 deposit is non-refundable.

  • Please let us know as early as possible if your plans change.

🔄 Changes to Booking

  • Any booking changes, including date changes, must be communicated as soon as possible.

  • We’ll do our best to accommodate changes, but availability is not guaranteed.

🧾 Event Regulations

  • All events must follow Aldwinians RUFC’s policies and regulations.

  • Please ensure your guests comply with our guidelines to avoid any additional charges.

🎉 Decorations Policy

  • You are welcome to decorate the room for your event!

  • Please only use:

    • White tack

    • Non-adhesive sticky tape

    • Drawing pins

  • 🚫 Do not use Blu Tack, Sellotape, or other adhesives that may damage paintwork or surfaces.

  • Failure to comply may result in a deduction from your deposit.

We look forward to hosting your event at Aldwinians RUFC